Scraping the relevant accounting information from PDF format into text

May 8th, 2010

Steve Hyde, OnnX Inc, working in healthcare area

Data from a legacy accounting system could only be provided in PDF format. We used PDF2TXT to convert the PDF into a text file for the purpose of scraping the relevant accounting information from the PDF into a proprietary accounting system.

No other tool, free or expensive, came close to producing the quality and the accuracy of the output we obtained from PDF2TXT

We began this project with over 100 PDF files generated from different versions of a legacy system over the last several years. We converted these files using PDF to Text conversion tools from MANY vendors. Some tools yielded extremely poor results. Some tools converted some files accurately but failed on the same type of file generated in a different time period or with a different mix of data.

PDF2TXT converted all the files and gave a result that EXACTLY matched the source PDF. No other tool, free or expensive, came close to producing the quality and the accuracy of the output we obtained from PDF2TXT. PDF2TXT changed this application from an impossible to manage process to a black box. If you choose another tool, you are wasting your time.

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Who uses PDF Manager?

February 28th, 2010

With a rapid development of the Internet, software and hardware industries have progressed and evolved into the most popular and profitable business. Almost all business cannot imagine their existence without IT support. We use computers for business purposes as software works faster than any human being. The last decade saw a sharp increase in the volumes of information transmitted via the Internet, and this process seems to never stop. We have to process a great amount of files. This is requirement of the new time.

PDF documents are among the most popular file types used by different users all over the world. PDF files are often used in office work. Every second pricelist or a guide is made in pdf extension, and that is why most office PCs get Adobe Acrobat installed.

Sometime it is very difficult to process pdf files. It can be even more difficult to find missing pdf docs. It happens that you may need to convert Acrobat file into some other extension or to extract text from a pdf doc. It is always nice to have a universal tool that can solve all these problems and fulfill all tasks. You do not have to waste your time and look for several different programs. Have a precise look at PDF Manager from AKS-LABS. This software package is especially designed to process pdf files.

Compare pdf files to find differences

Compare pdf files to find differences

Use a reliable pdf converter

Use a reliable pdf converter

PDF Manager consists of 4 programs, namely: PDF Search Assistant, PDF Index Assistant, PDF2TXT and Compare PDF. Each program will surprise you with excellent results. In order to learn more about these software products you may read relevant articles in this blog.

You may ask: “Who uses PDF Manager?” This article will attempt to provide you with answers to this question. So, let’s start.

  1. Translators. As said above, pdf extension is very popular, and so many translators receive texts in pdf format. Many business letters and personal correspondence is saved in pdf. Translators usually use MS Word in translation, so it is not very convenient to use Acrobat Reader. Thus, it is necessary to extract text from pdf file and paste it in another text editor. PDF2TXT is an effective utility to fulfill such goals. Within a short period of time you will be able to have your pdf doc in *.txt extension. Translators often have to compare different versions of similar documents. In this sense, Compare PDF is the right tool to use.
  2. Secretaries and document officers. A modern secretary has to process much information, create and edit numerous files, including pdf files. PDF Manager is a necessary tool for document officers and secretaries. For instance, a secretary may use Compare PDF utility to contrast two different versions of a contract. It is very important to find differences between draft agreements in order to avoid problems in future. If a document officer urgently needs a pdf file but he cannot find it, then use of PDF Search Assistant is highly recommended. In order to convert pdf file and use its text in other text editors, PDF2TXT is the best solution.
  3. Managers and sales managers. If you spend an hour and browse folders in the manager’s laptop you will see how many important documents and templates it has. Sales managers always deal with pricelists, product descriptions and tech specifications, guides, business and advertising offers etc. Many of these documents have *.pdf extension. Of course, PDF Manager is a must for professionals working with a great number of pdf files. For example, a sales manager may want to compare pricelists or product descriptions in order to inform customers of differences between them. Every program in PDF Manager software package will be quite helpful for a successful manager.
  4. Editors. As known, editors work with text. This is what they get paid for. Like translators, editors receive many of the text in pdf files. An editor may compare two translation versions of the same text to pick up the best. Or he may introduce amendments to the original translation and post own comments. Compare PDF is a very helpful program in this sense. If an editor need to have target text in doc or txt extension then use of PDF2TXT is strongly recommended.
  5. Teachers and professionals working in the field of education. These days, many lectures are available in e-format. A student connects to the server and downloads a lecture. Many study materials have pdf extension. Thus, a high school teacher or a professor certainly needs special tools to manage pdf files. PDF Search Assistant is a good tool to find missing lectures (a professor may have hundreds of them in his PC). If a teacher often looks for certain files in a certain folder, then he can create a search index and make search process much faster and convenient.
  6. Managers of sites offering pdf e-books and owners of huge pdf e-books collections. Nowadays, it is possible to download a book in pdf extension to read using tablet PC or iPhone. With PDF Manager you will be able to easily find necessary books in your collection or compare different editions of these books. It is also possible to convert pdf books into plain text files and use them for instance to publish certain citations on the web site.
  7. Lawyers. It is well known that lawyers take care of every word or symbol in the contract. A lawyer cannot afford losing important files. With PDF Manager lawyers have an opportunity of contrasting draft versions of contacts, review and approve business documents, convert pdf files to other extensions, comment on changes in the text of agreements etc.
  8. Copywriters. These people specialize in writing texts for web sites. These texts are being constantly changed. Thus, in order to track these changes a copywriter would appreciate using PDF Manager. Many copywriters are looking for texts online and download them to further change and post on the web site. Sometimes, it is impossible to extract text from pdf file, so PDF2TXt converters will be quite helpful.
Use PDF Search Assistant to find missing pdf files

Use PDF Search Assistant to find missing pdf files

Index pdf files to make search more effective

Index pdf files to make search more effective

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Manage your collection of pdf e-books with PDF Manager from AKS-LABS

February 28th, 2010

With the development of the Internet it became possible to purchase or download virtually everything online. Just “google” your keyword and the search system will offer you thousands of search results. Internet progress has changes the publishing and book business. Now, you can purchase a book in the electronic form. People use mobile phones, tablet PC and other devices to read e-books. Many of them are offered in pdf extension.

Those who manage or own internet sites offering e-books, certainly need powerful tools to process pdf documents. Files are often lost, or they need to be converted into another extension. PDF files often need to be contrasted, for instance, to see differences in the book editions.

PDF Manager is a complex solution designed to process pdf files. This software packaged developed by AKS-LABS consists of 4 programs: PDF2TXT (to convert pdf docs into txt files), Compare PDF (to contrast pdf files), PDF Index Assistant (to index and search pdf files) and PDF Search Assistant (to find missing pdf files). You can read more about these programs in this blog while this article focuses on how managers of e-books sites can benefit from using PDF Manager. Let’s review some possible situations.

Contrast your pdf docs

Contrast your pdf docs

PDF2TXT is a reliable pdf converter

PDF2TXT is a reliable pdf converter

Imagine that you need to find an e-book in pdf stored somewhere in your PC. You do not have much time for manual search. Using PDF Search Assistant you will easily spot missing pdf e-book. Of course, you need to know keywords, i.e. words used in the contents of the book. Besides, you can use some additional information, such as file size and its date. For example, you can look for files larger than 10 MB or only for pdf docs created between 1 and 10 of January, 2010. These additional criteria will surely narrow search results, and you are sure to find the exact pdf files you have been looking for.

Sometimes, you may need to have your e-book in Word or txt extension. This can be requirement of your customers, or you simply need to edit this text in MS Word or Notepad. PDF2TXT solution will help you convert pdf documents into plain text files. Moreover, you can add several pdf files to be converted. This can save you much time if files are numerous and particularly large.

With Compare PDF it is possible to contrast two versions of the same pdf e-book. Thus, you will know the differences, and you can use this info in your further work.

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PDF Manager is helpful for sales managers

February 28th, 2010

It seems like modern business will never survive without proper IT support. We got used to the fact that computers do all the hard job for us. In fact, this is true. IT technologies and software solutions make business more effective. But at the same time, development of IT industry brought certain problems and challenges. There is so much information and so many file types that sometimes it is very difficult to process it.

For these purposes we tend to use special software. It is often not so easy to find, convert or compare files. In case of pdf documents, this can be a real problem unless you are using proper software. AKS-LABS offers you software package to work with pdf files – PDF Manager. This software package consists of 4 programs: PDF2TXT, Compare PDF, PDF Index Assistant and PDF Search Assistant. Every program has special features that serve a particular purpose. Every program is good in its own way. If you want to read more about the software package you can find relevant articles in this blog. In this article we will talk how managers and sales managers can make an effective use of PDF Manager. Of course, in order to fully exploit features of these programs one need to use them in actual work. However, this article can be quite helpful as we will review hypothetic situations in a manager’s work.

Use PDF2TXT to convert pdf files

Use PDF2TXT to convert pdf files

Find missing pdf files

Find missing pdf files

So, you are a sales manager and your PC is full of pricelists, tech specifications of products, lists of customers and supplies and tons of other valuable information. Many of your files are in pdf extensions. There are so many of them, that sometimes you lose them, although you try to systematize info stored in your PC. But imagine, that you need to find a pricelist for a particular product, say, a flat screen TV. The only thing you remember about this file is a couple of words, which might be used in the contents. Using PDF Index or Search Assistant you will easily spot missing files. This programs looks for lost files by keywords and other criteria such as size or date.

You might also need to use text from a pdf file to compile a list of products in MS Word. Thus, you have to convert pdf file and extract text. PDF2TXT is an ideal solution for these purposes. Within a minute you will have desired text in *.txt extension which can be further used in all text editors.

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PDF Manager is a “must have” tool for editors

February 28th, 2010

We are living in the age of information. IT technologies have entered the business life, and now business cannot survive without IT support. Thus, computers are used everywhere. Development of the Internet, hardware and software industries caused information boom. There appeared many new file types used in everyday work. It is sometimes not easy to process huge information volumes. The Internet keeps growing which means that there will be more information in future.

Millions of people are using pdf files in their work. Every second pricelist, presentation or guides is made in pdf extension. Adobe Acrobat is installed in all office computers. But often, it is not very convenient to process pdf files. It also happens that you miss some of them. To solve these problems, one needs a reliable software package to work with pdf files. PDF Manager from AKS-LABS is a combination of 4 software products that will help you find, index, convert and compare pdf documents. You can read more about every program right here in this blog, while this article focuses on how editors make use of PDF Manager.

Editors often deal with texts in different extensions. As said above, pdf documents are very widely used all over the world. Thus, in order to convert Acrobat docs or find the ones you have lost, editors should use PDF Manager. How? Let’s review some possible cases.

Index your pdf files

Index your pdf files

Convert your pdf files into plain text docs

Convert your pdf files into plain text docs

Situation #1. You are an editor who has two pdf documents which contain translation variants of the same text. Your job is to find out the differences in translation, choose the best version and compile a final translation text. In this situation you need Compare PDF utility which is a part of PDF Manager. Having opened the two texts in Compare PDF you will immediately see all differences between them. Besides, it is possible to use different comparison modes (char by char, word by word and by keywords). Commenting function will make it possible to communicate with authors of the text or translators (for instance, you may express your opinion as to quality of translation in the comments).

Situation #2. You are an editor who has just received 5 pdf documents which you need to use in your work. In other words, you need texts. By using PDF2TXT program you will easily convert your pdf docs into txt files. Conversion takes very little time. Besides, you can convert several files at a time.

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Lawyers and PDF Manager

February 26th, 2010

With every coming day IT industry surprises us with new inventions and products. Now, it is really impossible to imagine a modern life without computers. Every business requires at least minor IT support. We use files and documents in our work, and sometime spend too much time when processing information. Luckily, there is special automated software that does all the hard and boring job.

Millions of people all over the world are using pdf files. Acrobat Reader is a must virtually in every office computer. Sometimes, it is not easy to process information contained in PDF files. If you really want to save your time and have the job done well, you should use PDF manager from AKS-LABS. In fact, PDF Manager is a software package consisting of 4 utilities – PDF2TXT, Compare PDF, PDF Search Assistant and PDF Index Assistant. You can read about each program in this blog. This article focuses on how lawyers and other legal professional can make an effective use of PDF Manager.

Use PDF Manager to compare pdf files

Use PDF Manager to compare pdf files

Use a reliable tool to search pdf files

Use a reliable tool to search pdf files

Lawyers are people who need to pay attention to every word and every symbol in business documents, contracts and agreements. Often, such documents are made in pdf format. It often happens that one agreement may have several versions. Business partners or your colleagues may draft a contract and introduce their changes. Your job is to consider all those changes and include (or not include) them in the final agreement version.

Using Compare PDF utility, a lawyer will be able to contrast draft contracts to see all differences and similarities between them. The program has a special converter which makes it possible to correctly open pdf files. Besides, there are several comparison methods, commenting and reporting functions etc. As said above, lawyers should pay attention to every detail and Compare PDF will not miss a single one.

It often happens that text of agreement can be found only in PDF file, but the lawyer needs to use this text in MS Word to write a new agreement version. Thus, it is necessary to convert pdf docs into txt files. PDF2TXT is a simple program that will successfully complete such a task. Moreover, you can add several files to be converted which saves your time.

If you need to find missing pdf files then use of PDF Index Assistant and PDF Search Assistant is highly recommended. These file search solutions will easily find pdf files by keywords and other parameters.

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PDF Manager is a must have tool for secretaries and document officers

February 26th, 2010

It is impossible to imagine a modern business without computers and IT support. All business spheres use computers which make life of business owners and employees easier. However, with progress of IT technologies ordinary users started facing certain problems related to diversity of file types and volumes of information to be processed.

Modern secretaries and document officers are not what they used to be 20 years ago. Nowadays, a secretary should have a high level of computer literacy. Businesses turn international and with the development of the Internet business transactions are performed within very short periods of time.

Documents are often amended, converted and sometimes lost. In order to process information modern and effective document officers need a great variety of tools. However, it is possible to use all-in-one solution which resolves all problems.

Secretaries in offices often use pdf files. Indeed, Acrobat documents are very popular in business. Thus, document officers often need to work with pdf files. As said above, conversion, comparison and search for files are among the most frequent operations performed on pdf files.

PDF Manager from AKS-LABS is an ideal solution for secretaries and document officers who work with pdf files every day. So, let’s explain this position.

Use PDF Manager to compare pdf files

Use PDF Manager to compare pdf files

Use PDF2TXT to convert pdf files

Use PDF2TXT to convert pdf files

First of all, it needs mentioning that PDF Manager is a combination of 4 programs: PDF2TXT, Compare PDF, PDF Search Assistant and PDF Index Assistant. Every program is good in its own way, but having a combination of them means that you will have no problems with processing of Acrobat files.

So, how secretaries and document officers can make use of these programs? Let’s review them one by one.

PDF2TXT. With this program a secretary can extract text from pdf file and use it in Word document, for example. The program is very simple and will be understood even for dummies. It converts pdf docs into txt files.

Compare PDF. With this program a document officer can contrast two versions of the same contract, or compare agreements concluded in past periods with current business papers. Comparison of pdf files makes it possible to reveal differences between important business documents. As known, every word matters in the world of business.

PDF Search Assistant and PDF Index Assistant. These programs will let you easily find missing pdf files. You can search by keyword, as well as using additional criteria like size and date.

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Copywriters can effectively use PDF Manager

February 26th, 2010

In the modern age of technology it is becoming increasingly more difficult to process information. With the development of the internet users gained access to the ocean of information. Information is being always changed, so one needs to follow these changes.

Most businesses cannot function without IT support. You can hardly find an employee who does not know how to use computer, create a document, edit and print it. With the development of software industry there appeared numerous file extensions used for different purposes. Those, who regularly use PDF files know from their experience that sometimes it is quite difficult to process these types of files.

PDF Manager from AKS-LABS offers a complex solution of any problems related to comparison, indexing, searching and conversion of PDF document, which are very popular in offices and in the World Wide Web.

PDF Manager is a combination of 4 products: PDF2TXT, PDF Compare, PDF Search Assistant and PDF Index Assistant. Each utility has own functions and tasks, and you can familiarize yourself with these software types by downloading them for evaluation purposes or simply purchasing the whole package.

Who can benefit from using PDF manager? Most certainly, these are copywriters and authors as they often deal with text files having different extensions, including PDF files. So, let’s review hypothetical cases of PDF Manager’s applications in copywriter’s work.

Use pdf index utility to save your time

Use pdf index utility to save your time

Compare pdf files to find differences

Compare pdf files to find differences

Imagine that you have just received amended advertising text from your business partner. It somewhat differs from the text you have written. Both documents have *.pdf extension. It is not easy to manually compare them. For such instances you can use Compare PDF utility. By contrasting the two files versions you are able to spot differences and similarities between the texts. Comparison process does not take much time. Besides, Compare PDF guarantees excellent results.

Imagine that you urgently need to find a promo text you have written for a certain company. You are not 100% sure in which folder you should look for it. This is where PDF Search Assistant or PDF Index Assistant can help you out. These programs are powerful search engines that will provide you with the most accurate results. All you need to know is just a keyword from the missing file.

Sometimes copywriters need to extract text from pdf files to use it in their further work. PDF2TXT is a converter that can easily do this job. Within a short period of time you will have your pdf doc in plain text files.

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PDF Manager in translator’s work

February 26th, 2010

Those professionals working with huge amounts of information know from their own experience how difficult it might be to process files. We often need to compare, convert, index or search for files. It is so difficult to find reliable and effective software. Besides, it is even more difficult to find a program that performs multiple tasks.

It is well known that most PC users work mostly with documents. PDF extension is very popular these days. Every second pricelist or presentation you download online would be a pdf document. There are some categories of professionals who use Acrobat file more often than the others. Such people certainly need specialized software to process pdf files. As said above, it is not very convenient to buy 4 programs from different developers that would perform 4 separate tasks. AKS-LABS offers you to buy one software package this will meet all of your high demands. PDF Manager consists of 4 programs: PDF Search Assistant, PDF Index Assistant, PDF2TXT and Compare PDF. You can read more about the programs here in the blog, while this article dwells on who may effectively use PDF Manager.

In general, these are people who regularly work with pdf files. Perhaps translators, including freelancers, have to often process pdf files. Many translators receive pdf docs which are to be translated and emailed in a different format. Many customers ask to send text in plain text files, for it is easier for them to further use these file extensions.

Index pdf files and save your time during search process

Index pdf files and save your time during search process

PDF contrast tool helps you find differences between files

PDF contrast tool helps you find differences between files

With PDF Manager translators will have 4 solutions that will enable them to convert pdf files, look for missing pdf files, create indexes of pdf files and compare individual pdf documents. Let’s talk about each procedure in detail from translator’s viewpoint.

With PDF Compare translators can contrast different versions of document. Imagine you are a translator who has just received a pdf document very similar to what you have translated a week ago. By contrasting the two files you will be able to establish similarities and differences between the files. Thus, you can avoid doing extra job. If you cannot find the file which you have translated, you can use PDF Search or Index Assistant. Both programs are powerful pdf file search engines that will surely save your time. If you need to convert text from pdf to txt this is not a problem if you have PDF Manager.

Read more about PDF Manager in this blog!

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Teachers will certainly appreciate PDF Manager

February 26th, 2010

These days, computers are used in virtually every sphere of business. Very few businesses can really y survive without IT support. We use computers to store information and perform tasks for which we have no time. Automation of business is one of the key goals of IT industry.

It is not a secret that most people use computers to create and edit documents. You can hardly find a person in a civilized word who cannot open a Word document or print it. Documents are everywhere. And they changes all the time as the world changes.

As said above, MS Office documents are among the most popular file types. However, PDF files are also widely used in offices. Many documents have pdf extension, and thus, Acrobat Reader is a must for every office PC.

Those professionals, who often use pdf files certainly need special software to process them. PDF Manager from AKS-LABS offers a software package consisting of 4 programs: PDF2TXT, PDF Search Assistant, PDF Index Assistant and Compare PDF. The programs are exactly about what their names suggest. Upon purchase of this package you get programs that convert, searches, indexes and compares pdf files.

So, who can benefit from using PDF manager? As already said, these are the people who regularly work with pdf documents. This article focuses on application of PDF manager in the work of teachers and other specialists working in the field of education.

Contrast Acrobat files with PDF Managers

Contrast Acrobat files with PDF Managers

Convert pdf docs into plain text files

Convert pdf docs into plain text files

As known, professors often use e-versions of lectures. Students access the server and download lectures from it. Often, these are pdf files. Thus, teaches can use PDF Manager to compare two lecture versions in order to find differences there. Compare PDF will effectively contrast different lecture versions, study materials, curricula etc.

A professor with experience gets his computer full of files and documents. Sometimes, it is not easy to find the necessary lecture or study material. Using PDF manager (Index or Search Assistant) it is very easy to find missing pdf files and copy them to a specified folder.

If a teacher often downloads study materials from the Internet in pdf format, but wants to have them in txt or doc extension, then PDF2TXT solution will be very helpful. This simple program will convert pdf docs into plain text files which you may use in your further work.

As you can see, education professionals can save much time and make their work more effective with PDF Manager from AKS-LABS.

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