PDF Manager

With a rapid development of the Internet, software and hardware industries have progressed and evolved into the most popular and profitable business. Almost all business cannot imagine their existence without IT support. We use computers for business purposes as software works faster than any human being. The last decade saw a sharp increase in the volumes of information transmitted via the Internet, and this process seems to never stop. We have to process a great amount of files. This is requirement of the new time.

PDF documents are among the most popular file types used by different users all over the world. PDF files are often used in office work. Every second pricelist or a guide is made in pdf extension, and that is why most office PCs get Adobe Acrobat installed.

Sometime it is very difficult to process pdf files. It can be even more difficult to find missing pdf docs. It happens that you may need to convert Acrobat file into some other extension or to extract text from a pdf doc. It is always nice to have a universal tool that can solve all these problems and fulfill all tasks. You do not have to waste your time and look for several different programs. Have a precise look at PDF Manager from AKS-LABS. This software package is especially designed to process pdf files.

Compare pdf files to find differences

Use a reliable pdf converter

PDF Manager consists of 4 programs, namely: PDF Search Assistant, PDF Index Assistant, PDF2TXT and Compare PDF. Each program will surprise you with excellent results. In order to learn more about these software products you may read relevant articles in this blog.

You may ask: “Who uses PDF Manager?” This article will attempt to provide you with answers to this question. So, let’s start.

1. Translators. As said above, pdf extension is very popular, and so many translators receive texts in pdf format. Many business letters and personal correspondence is saved in pdf. Translators usually use MS Word in translation, so it is not very convenient to use Acrobat Reader. Thus, it is necessary to extract text from pdf file and paste it in another text editor. PDF2TXT is an effective utility to fulfill such goals. Within a short period of time you will be able to have your pdf doc in *.txt extension. Translators often have to compare different versions of similar documents. In this sense, Compare PDF is the right tool to use.
2. Secretaries and document officers. A modern secretary has to process much information, create and edit numerous files, including pdf files. PDF Manager is a necessary tool for document officers and secretaries. For instance, a secretary may use Compare PDF utility to contrast two different versions of a contract. It is very important to find differences between draft agreements in order to avoid problems in future. If a document officer urgently needs a pdf file but he cannot find it, then use of PDF Search Assistant is highly recommended. In order to convert pdf file and use its text in other text editors, PDF2TXT is the best solution.
3. Managers and sales managers. If you spend an hour and browse folders in the manager’s laptop you will see how many important documents and templates it has. Sales managers always deal with pricelists, product descriptions and tech specifications, guides, business and advertising offers etc. Many of these documents have *.pdf extension. Of course, PDF Manager is a must for professionals working with a great number of pdf files. For example, a sales manager may want to compare pricelists or product descriptions in order to inform customers of differences between them. Every program in PDF Manager software package will be quite helpful for a successful manager.
4. Editors. As known, editors work with text. This is what they get paid for. Like translators, editors receive many of the text in pdf files. An editor may compare two translation versions of the same text to pick up the best. Or he may introduce amendments to the original translation and post own comments. Compare PDF is a very helpful program in this sense. If an editor need to have target text in doc or txt extension then use of PDF2TXT is strongly recommended.
5. Teachers and professionals working in the field of education. These days, many lectures are available in e-format. A student connects to the server and downloads a lecture. Many study materials have pdf extension. Thus, a high school teacher or a professor certainly needs special tools to manage pdf files. PDF Search Assistant is a good tool to find missing lectures (a professor may have hundreds of them in his PC). If a teacher often looks for certain files in a certain folder, then he can create a search index and make search process much faster and convenient.
6. Managers of sites offering pdf e-books and owners of huge pdf e-books collections. Nowadays, it is possible to download a book in pdf extension to read using tablet PC or iPhone. With PDF Manager you will be able to easily find necessary books in your collection or compare different editions of these books. It is also possible to convert pdf books into plain text files and use them for instance to publish certain citations on the web site.
7. Lawyers. It is well known that lawyers take care of every word or symbol in the contract. A lawyer cannot afford losing important files. With PDF Manager lawyers have an opportunity of contrasting draft versions of contacts, review and approve business documents, convert pdf files to other extensions, comment on changes in the text of agreements etc.
8. Copywriters. These people specialize in writing texts for web sites. These texts are being constantly changed. Thus, in order to track these changes a copywriter would appreciate using PDF Manager. Many copywriters are looking for texts online and download them to further change and post on the web site. Sometimes, it is impossible to extract text from pdf file, so PDF2TXt converters will be quite helpful.

Use PDF Search Assistant to find missing pdf files

Index pdf files to make search more effective

pdf_expert Articles compare acrobat, compare pdf docs, compare pdf files, convert pdf files, convert pdf to text, file converter, find Acrobat docs, find missing pdf files, index acrobat files, index pdf, pdf converter, pdf matching, pdf search tool, search pdf

With every coming day IT industry surprises us with new inventions and products. Now, it is really impossible to imagine a modern life without computers. Every business requires at least minor IT support. We use files and documents in our work, and sometime spend too much time when processing information. Luckily, there is special automated software that does all the hard and boring job.

Millions of people all over the world are using pdf files. Acrobat Reader is a must virtually in every office computer. Sometimes, it is not easy to process information contained in PDF files. If you really want to save your time and have the job done well, you should use PDF manager from AKS-LABS. In fact, PDF Manager is a software package consisting of 4 utilities – PDF2TXT, Compare PDF, PDF Search Assistant and PDF Index Assistant. You can read about each program in this blog. This article focuses on how lawyers and other legal professional can make an effective use of PDF Manager.

Use PDF Manager to compare pdf files

Use a reliable tool to search pdf files

Lawyers are people who need to pay attention to every word and every symbol in business documents, contracts and agreements. Often, such documents are made in pdf format. It often happens that one agreement may have several versions. Business partners or your colleagues may draft a contract and introduce their changes. Your job is to consider all those changes and include (or not include) them in the final agreement version.

Using Compare PDF utility, a lawyer will be able to contrast draft contracts to see all differences and similarities between them. The program has a special converter which makes it possible to correctly open pdf files. Besides, there are several comparison methods, commenting and reporting functions etc. As said above, lawyers should pay attention to every detail and Compare PDF will not miss a single one.

It often happens that text of agreement can be found only in PDF file, but the lawyer needs to use this text in MS Word to write a new agreement version. Thus, it is necessary to convert pdf docs into txt files. PDF2TXT is a simple program that will successfully complete such a task. Moreover, you can add several files to be converted which saves your time.

If you need to find missing pdf files then use of PDF Index Assistant and PDF Search Assistant is highly recommended. These file search solutions will easily find pdf files by keywords and other parameters.

pdf_expert Articles compare acrobat, compare pdf docs, compare pdf files, contrast pdf files, convert pdf, convert pdf files, convert pdf to text, file converter, find pdf, index acrobat files, index pdf, index pdf index

It is impossible to imagine a modern business without computers and IT support. All business spheres use computers which make life of business owners and employees easier. However, with progress of IT technologies ordinary users started facing certain problems related to diversity of file types and volumes of information to be processed.

Modern secretaries and document officers are not what they used to be 20 years ago. Nowadays, a secretary should have a high level of computer literacy. Businesses turn international and with the development of the Internet business transactions are performed within very short periods of time.

Documents are often amended, converted and sometimes lost. In order to process information modern and effective document officers need a great variety of tools. However, it is possible to use all-in-one solution which resolves all problems.

Secretaries in offices often use pdf files. Indeed, Acrobat documents are very popular in business. Thus, document officers often need to work with pdf files. As said above, conversion, comparison and search for files are among the most frequent operations performed on pdf files.

PDF Manager from AKS-LABS is an ideal solution for secretaries and document officers who work with pdf files every day. So, let’s explain this position.

Use PDF Manager to compare pdf files

Use PDF2TXT to convert pdf files

First of all, it needs mentioning that PDF Manager is a combination of 4 programs: PDF2TXT, Compare PDF, PDF Search Assistant and PDF Index Assistant. Every program is good in its own way, but having a combination of them means that you will have no problems with processing of Acrobat files.

So, how secretaries and document officers can make use of these programs? Let’s review them one by one.

PDF2TXT. With this program a secretary can extract text from pdf file and use it in Word document, for example. The program is very simple and will be understood even for dummies. It converts pdf docs into txt files.

Compare PDF. With this program a document officer can contrast two versions of the same contract, or compare agreements concluded in past periods with current business papers. Comparison of pdf files makes it possible to reveal differences between important business documents. As known, every word matters in the world of business.

PDF Search Assistant and PDF Index Assistant. These programs will let you easily find missing pdf files. You can search by keyword, as well as using additional criteria like size and date.

pdf_expert Articles compare acrobat, compare pdf docs, compare pdf files, contrast pdf, convert, convert pdf files, convert pdf to text, file converter, find in pdf, index pdf, index pdf index, pdf matching

Those professionals working with huge amounts of information know from their own experience how difficult it might be to process files. We often need to compare, convert, index or search for files. It is so difficult to find reliable and effective software. Besides, it is even more difficult to find a program that performs multiple tasks.

It is well known that most PC users work mostly with documents. PDF extension is very popular these days. Every second pricelist or presentation you download online would be a pdf document. There are some categories of professionals who use Acrobat file more often than the others. Such people certainly need specialized software to process pdf files. As said above, it is not very convenient to buy 4 programs from different developers that would perform 4 separate tasks. AKS-LABS offers you to buy one software package this will meet all of your high demands. PDF Manager consists of 4 programs: PDF Search Assistant, PDF Index Assistant, PDF2TXT and Compare PDF. You can read more about the programs here in the blog, while this article dwells on who may effectively use PDF Manager.

In general, these are people who regularly work with pdf files. Perhaps translators, including freelancers, have to often process pdf files. Many translators receive pdf docs which are to be translated and emailed in a different format. Many customers ask to send text in plain text files, for it is easier for them to further use these file extensions.

Index pdf files and save your time during search process

PDF contrast tool helps you find differences between files

With PDF Manager translators will have 4 solutions that will enable them to convert pdf files, look for missing pdf files, create indexes of pdf files and compare individual pdf documents. Let’s talk about each procedure in detail from translator’s viewpoint.

With PDF Compare translators can contrast different versions of document. Imagine you are a translator who has just received a pdf document very similar to what you have translated a week ago. By contrasting the two files you will be able to establish similarities and differences between the files. Thus, you can avoid doing extra job. If you cannot find the file which you have translated, you can use PDF Search or Index Assistant. Both programs are powerful pdf file search engines that will surely save your time. If you need to convert text from pdf to txt this is not a problem if you have PDF Manager.

Read more about PDF Manager in this blog!

pdf_expert Articles compare acrobat, compare pdf, compare pdf docs, contrast pdf, convert pdf files, convert pdf to text, file converter, find in pdf, find missing pdf files, index acrobat files, index pdf, index pdf index

These days, computers are used in virtually every sphere of business. Very few businesses can really y survive without IT support. We use computers to store information and perform tasks for which we have no time. Automation of business is one of the key goals of IT industry.

It is not a secret that most people use computers to create and edit documents. You can hardly find a person in a civilized word who cannot open a Word document or print it. Documents are everywhere. And they changes all the time as the world changes.

As said above, MS Office documents are among the most popular file types. However, PDF files are also widely used in offices. Many documents have pdf extension, and thus, Acrobat Reader is a must for every office PC.

Those professionals, who often use pdf files certainly need special software to process them. PDF Manager from AKS-LABS offers a software package consisting of 4 programs: PDF2TXT, PDF Search Assistant, PDF Index Assistant and Compare PDF. The programs are exactly about what their names suggest. Upon purchase of this package you get programs that convert, searches, indexes and compares pdf files.

So, who can benefit from using PDF manager? As already said, these are the people who regularly work with pdf documents. This article focuses on application of PDF manager in the work of teachers and other specialists working in the field of education.

Contrast Acrobat files with PDF Managers

Convert pdf docs into plain text files

As known, professors often use e-versions of lectures. Students access the server and download lectures from it. Often, these are pdf files. Thus, teaches can use PDF Manager to compare two lecture versions in order to find differences there. Compare PDF will effectively contrast different lecture versions, study materials, curricula etc.

A professor with experience gets his computer full of files and documents. Sometimes, it is not easy to find the necessary lecture or study material. Using PDF manager (Index or Search Assistant) it is very easy to find missing pdf files and copy them to a specified folder.

If a teacher often downloads study materials from the Internet in pdf format, but wants to have them in txt or doc extension, then PDF2TXT solution will be very helpful. This simple program will convert pdf docs into plain text files which you may use in your further work.

As you can see, education professionals can save much time and make their work more effective with PDF Manager from AKS-LABS.

pdf_expert Articles compare acrobat, compare pdf, compare pdf docs, compare pdf files, convert pdf, convert pdf files, convert pdf to text, file converter, index acrobat files, index pdf, index pdf index

What is the best way to find missing files? Or what is the best way to find files if you have no time to do it manually? Right! You are to use special software. Many specialists recommend indexing of files prior to search. This method has a simple explanation. With an index of a directory that contains target files the program already knows the paths, number of files, their types etc. Thus, with an index the program has much information on the source folder and its contents. Besides, indexes can be updated, i.e. the program will be informed on changes.

If you have to look for files every day (or at least regularly) then you need specialized file search software. Forget about manual search, especially if you have to find particular file types. As known, pdf files are very popular among different PC users. Many documents are made out in pdf extension, and almost all office PCs all over the world have Acrobat Reader installed.

Looking for pdf files is not easy. Many search systems cannot look for keywords inside the files. This is a very ineffective search! What if the only thing you remember about the missing file is some words from its contents?

Index pdf documents to make search more convenient

Choose a reliable tool to index pdf documents

Use PDF Search Assistant which will solve all your problems related to search for pdf files. One of the greatest advantages of this program is that it fist creates an index of files, and only then performs search procedure. So, let’s make a brief overview of index and search process.

As said above, you have to create an index first. There is nothing difficult here. The wizard will offer you choices and you will only have to make your selections and choose the course folder, as well as location of the index file. Having chosen type on index (PDF Search Assistant will offer you short explanations and characteristics of each type, so you will be well informed on this issue). Once the index is created you can process to step 2 – the search itself.

PDF Search Assistant searches for pdf files by keywords. So, you need to know at least one keyword. If you do not have any other information on the missing files, the press Search button and wait for results.

However, if you are aware of the size of missing files and date they were created, modified or accessed, then you should definitely use search by date and size features.

PDF Search Assistant makes it possible to preview files in the search results list for you to choose the document you have been looking for.

pdf_expert Articles index acrobat files, index pdf, index pdf index, search pdf

Search for documents can be really challenging. Of course, if you are looking for a file located on your desktop this cannot be problematic. However, if you need to regularly look for missing files and documents, then traditional methods do not work here. What are traditional methods? We mean manual search. In order to save time and make the entire search process faster one should definitely use special automated search systems.

Indexing files before search is a very important stage in the search process. It is even more important if you need to look for certain file types. We often look for documents, as documents are the most widely used file types. PDF docs are used in office work as this is the file types used to make presentations, business offers, pricelists etc.

Index pdf docs to make search more effective and faster

Use FSA Index Assistant to index pdf files

In order to effectively find missing pdf files it is advisable to create a search index first. PDF Index Assistant is the program that will both create an index and then perform a search when you load this index.

Why is creating index important? This would be helpful if you are looking for pdf files in the same location. For instance, you have got a directory where you save all pdf files. Having created an index you can update it and use to search pdf documents by keywords.

Now, let’s get back to PDF Index Assistant.  Upon your first session, you need to create a new index. Do not get scared. This is very simple as you will be guided by wizard. IN other words, you will be offered to make choices and choose certain options. What are they? Thus, you will be able to use dynamic re-indexing which allows updating of index. PDF Index Assistant offers you such indexes as full, short, portable and fixed. Each type of index is explained with commentaries in the wizard. So, you will have enough support to make correct decisions.

Having chosen type of indexes you proceed to selection of index file location and the folder where you will look for missing pdf files. You will immediately see all sub-folders of the selected directory and thus will be able to choose the one you need.

When PDF Index Assistant is done with creating of index file you can proceed to search. Everything is quite easy here. You enter keywords and start search. In addition, if you have further information on the missing pdf files you may use search by date and size.

pdf_expert Articles index acrobat files, index pdf

IT revolution has changed our life forever. Computers entered all spheres of social and business life. These days, it is impossible to imagine a modern office or a house without computers. It technologies are everywhere. But as any phenomenon, IT progress has its advantages and drawbacks. Sure, there are more pros than cons here. At the same time, users faced a very serious problem with the growth of information volumes. If 20 years ago most documents were stored in paper form, now all docs are saved in hard drives. If before we could lose a document in the office desk, now we lose files in computers. It is a big question where it is easier to find missing documents: in the office desk or in your local drive.

Nowadays, it is very difficult to find missing files without use of a special file search engines. Manual search has proved to be extremely ineffective. It takes much time, and no one can guarantee you excellent search results. We are all humans and we make mistakes. Always remember about human factor. Besides, if you do the same manual job every day, you risk getting nuts soon.

PDF Index Assistant will resolve your problems. This file search utility has one key advantage over similar file search programs. PDF Index Assistant first creates search index and then you can perform search process.

Why is creating a search index necessary? Well, this is not necessary in fact, but it is convenient and time saving in case you have to often look for files in certain locations. Imagine that you have a folder where you store pdf files containing valuable information. From time to time you need to find certain files by keywords. PDF Index Assistant will fist create an index. What is a search index? Let’s create a brief manual or how-to guide to PDF Index Assistant.

When you first open the program you need to create a new index (File menu). You will be offered an index wizard which is very convenient to use. In fact, you will be offered to make choices and select locations.

First of all you will have to choose whether or not you want to use dynamic re-indexing. What is it? Dynamic re-indexing allows updating index if the files were changed, modified, deleted or added. Thus, having chosen Update index you will update the folder specified in the index details.

Create index of pdf files to accelerate search

Index of pdf files will make search faster

After that it is necessary to choose short or full index. Full index contains complete text of files. However, short index will reduce search speed. PDF Index Assistant will then offer you portable or full index which differ by paths (relative vs. full).

Then, having specified locations of the root folder and index file (save it to location which you often use), you proceed to creation of index. Please note that this process can take some time, which depends on size of folders you have chosen. When this process is finished you will see statistics which includes information on total number of indexed files, files in archives, number of keywords etc.

Now you are ready to open index file (*.fsi extension). When you clock on it, you will automatically run PDF Index Assistant, but thing will happen. The program will not start search without your command. First, you need to enter keywords. Having done that, please press search. Again, this may take some time and this depends on the number of files in the index.

And finally, the interesting part begins. PDF Index Assistant lists search results in the bottom box. These will be *.txt and *.pdf files that contain keywords you have entered. You will be able to see the path to the files, its size, type (extension), date it was modified, relevance and hits.

But the most interesting is about to come. Using PDF Index Assistant you can preview files. The program may find a dozen of files that fit into specified search criteria. By clocking on a file in the results list you can preview it, i.e. look through abstracts containing keywords. This will save you much time, as you do not have to manually open all the files to see if this is the one you have been looking for.

PDF Index Assistant has another two features that can considerably narrow search results. However, these features are applicable if you possess such information on the missing files as their size and date they were created/modified/accessed. Let’s talk about search by date and size in detail.

If you know approximate size of the missing file then choose Size tab where you can select one of the following options: less than, equal to and more than. Values are entered either in KB or MB. So, you are able to look for files larger than 2 MB. Such an option will surely narrow search results and save your time.

In case you posses information on the date missing files were created, modified or even accessed this can help you eliminate unnecessary files in the search results list. Here you have two options: look for files created, modified or accessed during the last days, weeks, months etc., and search for files that were created, modified or accessed between a certain period of time. Moreover, you can even set a certain time span (for instance, between 9 and 10 AM). When used smartly the above two options will help you find exactly the files you have been missing. Moreover, you will need little time to do that.

PDF Index Assistant is a great solution for people who work with huge amounts of information, and most of the files they have to process are in pdf format. These are editors, translators, copywriters, content managers etc. Creating index before search process saves much time, as the program will already have spotted the files it will open to find specified keywords. This will be also a good program for people who need to look for files in the same folder every day, week etc.

Search for missing files having previously indexed them

Indexing pdf files will save your time in search

pdf_expert Articles index acrobat files, index pdf, index pdf index, pdf documents