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PDF Manager is helpful for sales managers

February 28th, 2010

It seems like modern business will never survive without proper IT support. We got used to the fact that computers do all the hard job for us. In fact, this is true. IT technologies and software solutions make business more effective. But at the same time, development of IT industry brought certain problems and challenges. There is so much information and so many file types that sometimes it is very difficult to process it.

For these purposes we tend to use special software. It is often not so easy to find, convert or compare files. In case of pdf documents, this can be a real problem unless you are using proper software. AKS-LABS offers you software package to work with pdf files – PDF Manager. This software package consists of 4 programs: PDF2TXT, Compare PDF, PDF Index Assistant and PDF Search Assistant. Every program has special features that serve a particular purpose. Every program is good in its own way. If you want to read more about the software package you can find relevant articles in this blog. In this article we will talk how managers and sales managers can make an effective use of PDF Manager. Of course, in order to fully exploit features of these programs one need to use them in actual work. However, this article can be quite helpful as we will review hypothetic situations in a manager’s work.

Use PDF2TXT to convert pdf files

Use PDF2TXT to convert pdf files

Find missing pdf files

Find missing pdf files

So, you are a sales manager and your PC is full of pricelists, tech specifications of products, lists of customers and supplies and tons of other valuable information. Many of your files are in pdf extensions. There are so many of them, that sometimes you lose them, although you try to systematize info stored in your PC. But imagine, that you need to find a pricelist for a particular product, say, a flat screen TV. The only thing you remember about this file is a couple of words, which might be used in the contents. Using PDF Index or Search Assistant you will easily spot missing files. This programs looks for lost files by keywords and other criteria such as size or date.

You might also need to use text from a pdf file to compile a list of products in MS Word. Thus, you have to convert pdf file and extract text. PDF2TXT is an ideal solution for these purposes. Within a minute you will have desired text in *.txt extension which can be further used in all text editors.

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PDF Manager is a “must have” tool for editors

February 28th, 2010

We are living in the age of information. IT technologies have entered the business life, and now business cannot survive without IT support. Thus, computers are used everywhere. Development of the Internet, hardware and software industries caused information boom. There appeared many new file types used in everyday work. It is sometimes not easy to process huge information volumes. The Internet keeps growing which means that there will be more information in future.

Millions of people are using pdf files in their work. Every second pricelist, presentation or guides is made in pdf extension. Adobe Acrobat is installed in all office computers. But often, it is not very convenient to process pdf files. It also happens that you miss some of them. To solve these problems, one needs a reliable software package to work with pdf files. PDF Manager from AKS-LABS is a combination of 4 software products that will help you find, index, convert and compare pdf documents. You can read more about every program right here in this blog, while this article focuses on how editors make use of PDF Manager.

Editors often deal with texts in different extensions. As said above, pdf documents are very widely used all over the world. Thus, in order to convert Acrobat docs or find the ones you have lost, editors should use PDF Manager. How? Let’s review some possible cases.

Index your pdf files

Index your pdf files

Convert your pdf files into plain text docs

Convert your pdf files into plain text docs

Situation #1. You are an editor who has two pdf documents which contain translation variants of the same text. Your job is to find out the differences in translation, choose the best version and compile a final translation text. In this situation you need Compare PDF utility which is a part of PDF Manager. Having opened the two texts in Compare PDF you will immediately see all differences between them. Besides, it is possible to use different comparison modes (char by char, word by word and by keywords). Commenting function will make it possible to communicate with authors of the text or translators (for instance, you may express your opinion as to quality of translation in the comments).

Situation #2. You are an editor who has just received 5 pdf documents which you need to use in your work. In other words, you need texts. By using PDF2TXT program you will easily convert your pdf docs into txt files. Conversion takes very little time. Besides, you can convert several files at a time.

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Lawyers and PDF Manager

February 26th, 2010

With every coming day IT industry surprises us with new inventions and products. Now, it is really impossible to imagine a modern life without computers. Every business requires at least minor IT support. We use files and documents in our work, and sometime spend too much time when processing information. Luckily, there is special automated software that does all the hard and boring job.

Millions of people all over the world are using pdf files. Acrobat Reader is a must virtually in every office computer. Sometimes, it is not easy to process information contained in PDF files. If you really want to save your time and have the job done well, you should use PDF manager from AKS-LABS. In fact, PDF Manager is a software package consisting of 4 utilities – PDF2TXT, Compare PDF, PDF Search Assistant and PDF Index Assistant. You can read about each program in this blog. This article focuses on how lawyers and other legal professional can make an effective use of PDF Manager.

Use PDF Manager to compare pdf files

Use PDF Manager to compare pdf files

Use a reliable tool to search pdf files

Use a reliable tool to search pdf files

Lawyers are people who need to pay attention to every word and every symbol in business documents, contracts and agreements. Often, such documents are made in pdf format. It often happens that one agreement may have several versions. Business partners or your colleagues may draft a contract and introduce their changes. Your job is to consider all those changes and include (or not include) them in the final agreement version.

Using Compare PDF utility, a lawyer will be able to contrast draft contracts to see all differences and similarities between them. The program has a special converter which makes it possible to correctly open pdf files. Besides, there are several comparison methods, commenting and reporting functions etc. As said above, lawyers should pay attention to every detail and Compare PDF will not miss a single one.

It often happens that text of agreement can be found only in PDF file, but the lawyer needs to use this text in MS Word to write a new agreement version. Thus, it is necessary to convert pdf docs into txt files. PDF2TXT is a simple program that will successfully complete such a task. Moreover, you can add several files to be converted which saves your time.

If you need to find missing pdf files then use of PDF Index Assistant and PDF Search Assistant is highly recommended. These file search solutions will easily find pdf files by keywords and other parameters.

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PDF Manager is a must have tool for secretaries and document officers

February 26th, 2010

It is impossible to imagine a modern business without computers and IT support. All business spheres use computers which make life of business owners and employees easier. However, with progress of IT technologies ordinary users started facing certain problems related to diversity of file types and volumes of information to be processed.

Modern secretaries and document officers are not what they used to be 20 years ago. Nowadays, a secretary should have a high level of computer literacy. Businesses turn international and with the development of the Internet business transactions are performed within very short periods of time.

Documents are often amended, converted and sometimes lost. In order to process information modern and effective document officers need a great variety of tools. However, it is possible to use all-in-one solution which resolves all problems.

Secretaries in offices often use pdf files. Indeed, Acrobat documents are very popular in business. Thus, document officers often need to work with pdf files. As said above, conversion, comparison and search for files are among the most frequent operations performed on pdf files.

PDF Manager from AKS-LABS is an ideal solution for secretaries and document officers who work with pdf files every day. So, let’s explain this position.

Use PDF Manager to compare pdf files

Use PDF Manager to compare pdf files

Use PDF2TXT to convert pdf files

Use PDF2TXT to convert pdf files

First of all, it needs mentioning that PDF Manager is a combination of 4 programs: PDF2TXT, Compare PDF, PDF Search Assistant and PDF Index Assistant. Every program is good in its own way, but having a combination of them means that you will have no problems with processing of Acrobat files.

So, how secretaries and document officers can make use of these programs? Let’s review them one by one.

PDF2TXT. With this program a secretary can extract text from pdf file and use it in Word document, for example. The program is very simple and will be understood even for dummies. It converts pdf docs into txt files.

Compare PDF. With this program a document officer can contrast two versions of the same contract, or compare agreements concluded in past periods with current business papers. Comparison of pdf files makes it possible to reveal differences between important business documents. As known, every word matters in the world of business.

PDF Search Assistant and PDF Index Assistant. These programs will let you easily find missing pdf files. You can search by keyword, as well as using additional criteria like size and date.

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Copywriters can effectively use PDF Manager

February 26th, 2010

In the modern age of technology it is becoming increasingly more difficult to process information. With the development of the internet users gained access to the ocean of information. Information is being always changed, so one needs to follow these changes.

Most businesses cannot function without IT support. You can hardly find an employee who does not know how to use computer, create a document, edit and print it. With the development of software industry there appeared numerous file extensions used for different purposes. Those, who regularly use PDF files know from their experience that sometimes it is quite difficult to process these types of files.

PDF Manager from AKS-LABS offers a complex solution of any problems related to comparison, indexing, searching and conversion of PDF document, which are very popular in offices and in the World Wide Web.

PDF Manager is a combination of 4 products: PDF2TXT, PDF Compare, PDF Search Assistant and PDF Index Assistant. Each utility has own functions and tasks, and you can familiarize yourself with these software types by downloading them for evaluation purposes or simply purchasing the whole package.

Who can benefit from using PDF manager? Most certainly, these are copywriters and authors as they often deal with text files having different extensions, including PDF files. So, let’s review hypothetical cases of PDF Manager’s applications in copywriter’s work.

Use pdf index utility to save your time

Use pdf index utility to save your time

Compare pdf files to find differences

Compare pdf files to find differences

Imagine that you have just received amended advertising text from your business partner. It somewhat differs from the text you have written. Both documents have *.pdf extension. It is not easy to manually compare them. For such instances you can use Compare PDF utility. By contrasting the two files versions you are able to spot differences and similarities between the texts. Comparison process does not take much time. Besides, Compare PDF guarantees excellent results.

Imagine that you urgently need to find a promo text you have written for a certain company. You are not 100% sure in which folder you should look for it. This is where PDF Search Assistant or PDF Index Assistant can help you out. These programs are powerful search engines that will provide you with the most accurate results. All you need to know is just a keyword from the missing file.

Sometimes copywriters need to extract text from pdf files to use it in their further work. PDF2TXT is a converter that can easily do this job. Within a short period of time you will have your pdf doc in plain text files.

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PDF Manager in translator’s work

February 26th, 2010

Those professionals working with huge amounts of information know from their own experience how difficult it might be to process files. We often need to compare, convert, index or search for files. It is so difficult to find reliable and effective software. Besides, it is even more difficult to find a program that performs multiple tasks.

It is well known that most PC users work mostly with documents. PDF extension is very popular these days. Every second pricelist or presentation you download online would be a pdf document. There are some categories of professionals who use Acrobat file more often than the others. Such people certainly need specialized software to process pdf files. As said above, it is not very convenient to buy 4 programs from different developers that would perform 4 separate tasks. AKS-LABS offers you to buy one software package this will meet all of your high demands. PDF Manager consists of 4 programs: PDF Search Assistant, PDF Index Assistant, PDF2TXT and Compare PDF. You can read more about the programs here in the blog, while this article dwells on who may effectively use PDF Manager.

In general, these are people who regularly work with pdf files. Perhaps translators, including freelancers, have to often process pdf files. Many translators receive pdf docs which are to be translated and emailed in a different format. Many customers ask to send text in plain text files, for it is easier for them to further use these file extensions.

Index pdf files and save your time during search process

Index pdf files and save your time during search process

PDF contrast tool helps you find differences between files

PDF contrast tool helps you find differences between files

With PDF Manager translators will have 4 solutions that will enable them to convert pdf files, look for missing pdf files, create indexes of pdf files and compare individual pdf documents. Let’s talk about each procedure in detail from translator’s viewpoint.

With PDF Compare translators can contrast different versions of document. Imagine you are a translator who has just received a pdf document very similar to what you have translated a week ago. By contrasting the two files you will be able to establish similarities and differences between the files. Thus, you can avoid doing extra job. If you cannot find the file which you have translated, you can use PDF Search or Index Assistant. Both programs are powerful pdf file search engines that will surely save your time. If you need to convert text from pdf to txt this is not a problem if you have PDF Manager.

Read more about PDF Manager in this blog!

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Teachers will certainly appreciate PDF Manager

February 26th, 2010

These days, computers are used in virtually every sphere of business. Very few businesses can really y survive without IT support. We use computers to store information and perform tasks for which we have no time. Automation of business is one of the key goals of IT industry.

It is not a secret that most people use computers to create and edit documents. You can hardly find a person in a civilized word who cannot open a Word document or print it. Documents are everywhere. And they changes all the time as the world changes.

As said above, MS Office documents are among the most popular file types. However, PDF files are also widely used in offices. Many documents have pdf extension, and thus, Acrobat Reader is a must for every office PC.

Those professionals, who often use pdf files certainly need special software to process them. PDF Manager from AKS-LABS offers a software package consisting of 4 programs: PDF2TXT, PDF Search Assistant, PDF Index Assistant and Compare PDF. The programs are exactly about what their names suggest. Upon purchase of this package you get programs that convert, searches, indexes and compares pdf files.

So, who can benefit from using PDF manager? As already said, these are the people who regularly work with pdf documents. This article focuses on application of PDF manager in the work of teachers and other specialists working in the field of education.

Contrast Acrobat files with PDF Managers

Contrast Acrobat files with PDF Managers

Convert pdf docs into plain text files

Convert pdf docs into plain text files

As known, professors often use e-versions of lectures. Students access the server and download lectures from it. Often, these are pdf files. Thus, teaches can use PDF Manager to compare two lecture versions in order to find differences there. Compare PDF will effectively contrast different lecture versions, study materials, curricula etc.

A professor with experience gets his computer full of files and documents. Sometimes, it is not easy to find the necessary lecture or study material. Using PDF manager (Index or Search Assistant) it is very easy to find missing pdf files and copy them to a specified folder.

If a teacher often downloads study materials from the Internet in pdf format, but wants to have them in txt or doc extension, then PDF2TXT solution will be very helpful. This simple program will convert pdf docs into plain text files which you may use in your further work.

As you can see, education professionals can save much time and make their work more effective with PDF Manager from AKS-LABS.

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Index pdf documents to make search more efficient

February 25th, 2010

What is the best way to find missing files? Or what is the best way to find files if you have no time to do it manually? Right! You are to use special software. Many specialists recommend indexing of files prior to search. This method has a simple explanation. With an index of a directory that contains target files the program already knows the paths, number of files, their types etc. Thus, with an index the program has much information on the source folder and its contents. Besides, indexes can be updated, i.e. the program will be informed on changes.

If you have to look for files every day (or at least regularly) then you need specialized file search software. Forget about manual search, especially if you have to find particular file types. As known, pdf files are very popular among different PC users. Many documents are made out in pdf extension, and almost all office PCs all over the world have Acrobat Reader installed.

Looking for pdf files is not easy. Many search systems cannot look for keywords inside the files. This is a very ineffective search! What if the only thing you remember about the missing file is some words from its contents?

Index pdf documents to make search more convenient

Index pdf documents to make search more convenient

Choose a reliable tool to index pdf documents

Choose a reliable tool to index pdf documents

Use PDF Search Assistant which will solve all your problems related to search for pdf files. One of the greatest advantages of this program is that it fist creates an index of files, and only then performs search procedure. So, let’s make a brief overview of index and search process.

As said above, you have to create an index first. There is nothing difficult here. The wizard will offer you choices and you will only have to make your selections and choose the course folder, as well as location of the index file. Having chosen type on index (PDF Search Assistant will offer you short explanations and characteristics of each type, so you will be well informed on this issue). Once the index is created you can process to step 2 – the search itself.

PDF Search Assistant searches for pdf files by keywords. So, you need to know at least one keyword. If you do not have any other information on the missing files, the press Search button and wait for results.

However, if you are aware of the size of missing files and date they were created, modified or accessed, then you should definitely use search by date and size features.

PDF Search Assistant makes it possible to preview files in the search results list for you to choose the document you have been looking for.

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PDF Index Assistant saves much time in searching for missing files

February 23rd, 2010

IT revolution has changed our life forever. Computers entered all spheres of social and business life. These days, it is impossible to imagine a modern office or a house without computers. It technologies are everywhere. But as any phenomenon, IT progress has its advantages and drawbacks. Sure, there are more pros than cons here. At the same time, users faced a very serious problem with the growth of information volumes. If 20 years ago most documents were stored in paper form, now all docs are saved in hard drives. If before we could lose a document in the office desk, now we lose files in computers. It is a big question where it is easier to find missing documents: in the office desk or in your local drive.

Nowadays, it is very difficult to find missing files without use of a special file search engines. Manual search has proved to be extremely ineffective. It takes much time, and no one can guarantee you excellent search results. We are all humans and we make mistakes. Always remember about human factor. Besides, if you do the same manual job every day, you risk getting nuts soon.

PDF Index Assistant will resolve your problems. This file search utility has one key advantage over similar file search programs. PDF Index Assistant first creates search index and then you can perform search process.

Why is creating a search index necessary? Well, this is not necessary in fact, but it is convenient and time saving in case you have to often look for files in certain locations. Imagine that you have a folder where you store pdf files containing valuable information. From time to time you need to find certain files by keywords. PDF Index Assistant will fist create an index. What is a search index? Let’s create a brief manual or how-to guide to PDF Index Assistant.

When you first open the program you need to create a new index (File menu). You will be offered an index wizard which is very convenient to use. In fact, you will be offered to make choices and select locations.

First of all you will have to choose whether or not you want to use dynamic re-indexing. What is it? Dynamic re-indexing allows updating index if the files were changed, modified, deleted or added. Thus, having chosen Update index you will update the folder specified in the index details.

Create index of pdf files to accelerate search

Create index of pdf files to accelerate search

Index of pdf files will make search faster

Index of pdf files will make search faster

After that it is necessary to choose short or full index. Full index contains complete text of files. However, short index will reduce search speed. PDF Index Assistant will then offer you portable or full index which differ by paths (relative vs. full).

Then, having specified locations of the root folder and index file (save it to location which you often use), you proceed to creation of index. Please note that this process can take some time, which depends on size of folders you have chosen. When this process is finished you will see statistics which includes information on total number of indexed files, files in archives, number of keywords etc.

Now you are ready to open index file (*.fsi extension). When you clock on it, you will automatically run PDF Index Assistant, but thing will happen. The program will not start search without your command. First, you need to enter keywords. Having done that, please press search. Again, this may take some time and this depends on the number of files in the index.

And finally, the interesting part begins. PDF Index Assistant lists search results in the bottom box. These will be *.txt and *.pdf files that contain keywords you have entered. You will be able to see the path to the files, its size, type (extension), date it was modified, relevance and hits.

But the most interesting is about to come. Using PDF Index Assistant you can preview files. The program may find a dozen of files that fit into specified search criteria. By clocking on a file in the results list you can preview it, i.e. look through abstracts containing keywords. This will save you much time, as you do not have to manually open all the files to see if this is the one you have been looking for.

PDF Index Assistant has another two features that can considerably narrow search results. However, these features are applicable if you possess such information on the missing files as their size and date they were created/modified/accessed. Let’s talk about search by date and size in detail.

If you know approximate size of the missing file then choose Size tab where you can select one of the following options: less than, equal to and more than. Values are entered either in KB or MB. So, you are able to look for files larger than 2 MB. Such an option will surely narrow search results and save your time.

In case you posses information on the date missing files were created, modified or even accessed this can help you eliminate unnecessary files in the search results list. Here you have two options: look for files created, modified or accessed during the last days, weeks, months etc., and search for files that were created, modified or accessed between a certain period of time. Moreover, you can even set a certain time span (for instance, between 9 and 10 AM). When used smartly the above two options will help you find exactly the files you have been missing. Moreover, you will need little time to do that.

PDF Index Assistant is a great solution for people who work with huge amounts of information, and most of the files they have to process are in pdf format. These are editors, translators, copywriters, content managers etc. Creating index before search process saves much time, as the program will already have spotted the files it will open to find specified keywords. This will be also a good program for people who need to look for files in the same folder every day, week etc.

Search for missing files having previously indexed them

Search for missing files having previously indexed them

Indexing pdf files will save your time in search

Indexing pdf files will save your time in search

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